Privacy & Cookie Policy

1. Introduction

The present Privacy & Cookie Policy describes how GIIGNL collects, uses, and protects the personal data of visitors and users of the website giignl.org.
GIIGNL is committed to complying with the General Data Protection Regulation (GDPR) and the e-Privacy Directive.

‍2. Personal Data We Collect

2.1 Automatically Collected Data

When you browse our website, certain technical informationmay be collected, such as:

  • pseudonymised  IP address
  • browser type and settings
  • pages visited
  • date and time of access

These data are used exclusively to ensure the proper functioning, security, and performance of the website.

‍2.2 Data Provided Voluntarily

When you access the members’ area or perform actions requiring authentication, we may collect personal data such as your identification details and contact information.
These data are processed solely to provide the services you request.

2.3 Data collected through Formstack forms

GIIGNL uses Formstack to manage certain online forms, such as contact forms, registrations, surveys, and document submissions.
Depending on the form, we may collect:

  • identification data (first name, last name)
  • contact details (email address, phone number)
  • professional information (organisation, position, country)
  • information you voluntarily provide in free-text fields
  • uploaded  documents (where applicable)
  • technical metadata (IP address, date and time of submission)

These data are used exclusively to process and respond to the submitted request.

‍3. Cookies

3.1 Strictly Necessary Cookies (exempt from consent)

GIIGNL does not use any non-essential cookies or tracking technologies requiring prior consent.

We use only cookies necessary for the operation of the website, such as:

  • Webflow technical cookies: interface display, content delivery, security
  • Memberstack cookies: authentication and access management for the members’ area

Formstack does not use tracking cookies. Any cookies used byFormstack are strictly functional (e.g., preventing duplicate submissions).

‍

3.2 No Tracking or Analytics Cookies

GIIGNL does not use:

  • analytics cookies (e.g., Google Analytics)
  • advertising or marketing cookies
  • behavioural tracking cookies
  • social media tracking technologies

No non-essential cookies are placed on your device.

‍4. Third-Party Tools and Hosting

The website is hosted using Webflow (USA), which implements technical and contractual safeguards aligned with GDPR requirements.
The members’ area is managed using Memberstack, which uses only essential cookies for authentication.

Form submissions may be handled by Formstack, acting as a data processor. Data may be hosted within or outside the EU. Where transfers outside the EU occur, appropriate safeguards such as Standard Contractual Clauses apply.

‍5. Why We Process Your Data

Personal data are used exclusively for the following purposes:

  • ensuring the technical functioning of the website
  • allowing access to members-only sections
  • processing contact and registration requests submitted through Formstack
  • managing operational processes related to forms
  • ensuring the security and integrity of the website

GIIGNL does not sell your data, conduct profiling, or use data for advertising purposes.

‍6. Legal Basis for Processing

Processing operations rely on the following legal bases:

  • Legitimate interest (operation and security of the website)
  • Performance of a contract or service explicitly requested by the user (members’ area,  form submissions)
  • Consent, when applicable for optional form fields
  • Compliance with legal obligations

‍7. Your Rights

You have the right to:

  • access your data
  • request rectification
  • request erasure
  • object to processing
  • request restriction of processing
  • receive your data in a portable format

To exercise your rights, please contact: central-office@giignl.org

8. Data Retention

Personal data are retained only for the period strictlynecessary to:

  • provide  the requested service
  • process  Formstack submissions
  • comply with legal or regulatory obligations

Formstack submissions are kept no longer than necessary and may be deleted on request.

9. Security

GIIGNL implements appropriate technical and organisational measures to protect personal data from unauthorised access, alteration, orloss.
Our service providers (Webflow, Memberstack, Formstack) apply comparable industry-standard protections.

10. Updates to This Policy

This Policy may be updated to reflect changes in services orlegal requirements. The latest version is always available on this page.

‍Last updated: December 2025

‍